Why Use Drupal Webforms? 4 Important Reasons

Webform options on a laptop

Nonprofit organizations are always looking for new and innovative ways to get the most out of their webforms. Drupal webforms provide a versatile, efficient, and affordable way for nonprofits to gather data and engage with their supporters. By understanding the features and benefits of Drupal webforms, nonprofit organizations can make the most of this powerful tool!

Drupal Webforms Introduction

Drupal Webforms are a great way to collect important information from your website visitors, prospective supporters, and donors. You can use webforms to collect data such as contact information, donation history, or even subscription information from your resources. So, whatever needs you have, a webform can definitely help you meet them! Before we get too far down the road, let's make sure you understand what Drupal Webforms are.


The Drupal Webform module is loved by our customers because it is powerful and flexible. It's used for building the forms you need on your website, gathering data, and then managing submissions of visitors who fill out the forms.


As mentioned in the Drupal documentation about Webform Features, "The Webform module allows you to build any type of form that can collect any type of data, which can be submitted to any application or system." Here's the exciting thing - everything is customizable. And the Drupal Webform module strives to be fully accessible with assistive technologies being fully supported, such as screen readers and keyboard access. Here are some of the great features our customers love:

  • Form Manager: these features include filtering by keyword, category, and status; sorting by total number of submissions; and archiving of old forms
  • Form Builder: these features include drag-n-drop form element management, multi-column layout management, conditional logic overview, and element duplication
  • Configuration Settings: form behaviors, features, submitting handling, messaging, and confirmations are completely customizable and include general settings, form settings, submission settings, confirmation settings, emails/handlers, CSS/JS assets, and access settings
  • Elements: form elements include basic HTML, advanced HTML5, advanced Drupal, widgets, markup, composites, and computed
  • Reusable Templates: the Drupal Webform module provides a few starter templates and multiple example forms which administrators can update or use to create new reusable templates for your nonprofit
  • And so much more!

Yes, we geek out a bit about the features because they give our customers and us so much to work with. And besides being a feature rich form builder, the Drupal Webform module is part of the Drupal project's ecosystem and community. Did you know the Drupal project is open-source software? Anyone can download, use, work on, and share it with others. Much like the missions of the nonprofits we work with, Drupal is built on principles like collaboration, globalism, and innovation. It's distributed under the terms of the GNU General Public License (GPL).

One more thing that should really warm your heart and make your Finance, Accounting, and Budget teams smile...

There are no licensing fees ever. And they indicate Drupal Webforms will always be free.

Use Cases

Drupal Webforms are a great way to collect data from your website visitors. They can be used for a variety of purposes such as:

  • Building a new webform or duplicating an existing template
  • Publishing the webform as a page (by linking to the published webform), node (by creating a new node that references the webform), or block (by placing a Webform block on your site)
  • Collecting submissions - nonprofits rely on forms to drive new leads and donors; information filled out on webforms are called submissions
  • Sending confirmations and notifications
  • Reviewing submissions online
  • Downloading submissions as a CSV

Online form submission is a great way to collect data from your website visitors and use it to improve your website or create marketing campaigns based on user feedback. With Drupal Webforms features, you can customize the form to match the look and feel of your site. 

Additionally, webforms are a great way to get more people interacting with your site - and likely supporting your mission through volunteerism and donations! One of the great advantages of using a webform is that it allows you to capture data from your visitors in an easy-to-use form. So, go ahead and get webform features set up on your site - you won't regret it!


Setting realistic goals is one of the most important aspects of Drupal Webforms design. By aiming to collect as much information as possible in a short amount of time, you will avoid wasting your website visitors' time and preventing them from completing the form. It's also important to make sure you measure the success of your webform - this will help you adjust and improve it as needed. Remember that webform design is a continuous process that requires constant tweaking and improvement in order to meet the needs of your community and reach your nonprofit's goals.

Advantages Of The Drupal Webform Module

So, why should you use Drupal Webforms on your website? Here are four important reasons:

  1. The Drupal Webform module is open source. This means it is free and you only need time to set up and configure the forms.
  2. These Webforms are flexible and fully customizable. This means you can create the fields you need to gather the information you want.
  3. The list of Webform features provides what you would expect from a proprietary form builder. But you get the flexibility and openness of Drupal.
  4. Drupal Webforms make it easy to export the results of your website visitors' submissions. Your team can then view the result of the submitted form in the admin interface and can also export the result in CSV format by clicking a single button.


In this blog, we have covered the basics of Drupal Webforms. Why? All nonprofits use forms on their websites for event registrations, surveys, resource downloads, volunteer applications, donations, and so much more. It's a critical piece of your business. 

At OneEach Technologies, we focus on building websites for nonprofits that are engaging, intuitive, and modern. With over 20 years of hosting experience and 14 years of using Drupal websites, we have website designs and custom options that work for all nonprofits. We believe that by providing you with a current and modern website, your nonprofit can help spread the word, share important information about your organization, build credibility, share achievements, and express the impact of volunteers and donations. That sets us apart from others who may recommend their neighbor's nephew to build you a website (you know it’s true).

And here's a few more important things that set us apart: our team is available 24/7 to guide you through the website build, provide 24/7/365 support, and offer hands-on training and resources for you and your team. Check out some of our websites we've built for nonprofits, then let us know if you have any questions about how we can help you with your organization's website!